Candidate Privacy Notice

1 - WHAT IS THE PURPOSE OF THIS DOCUMENT?

You are asking us to provide work seeking services to you. Bolton Resourcing Ltd is a "data controller" - we are responsible for deciding how we hold and use personal information about you. It makes you aware of how and why your personal data will be used, namely for the purposes of providing recruitment or work seeking services to you, and how long it will usually be retained. It provides you with certain information that must be provided under the General Data Protection Regulation (GDPR).

2 - DATA PROTECTION PRINCIPLES

We will comply with data protection law, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any incompatible way.
  • Relevant to the purposes we have told you about.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

3 - THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your work application, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your CV and covering letter or application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications and remuneration details.
  • Any information you provide to us during an interview.

We may also collect, store and use the following "special categories" of more sensitive personal information:

  • Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.

4 - HOW IS YOUR PERSONAL INFORMATION COLLECTED?

We may collect personal information about candidates from the following sources:

  • You, the candidate.
  • Your referees.
  • We may obtain information from various social media sites such as LinkedIn and career websites and job boards. From time to time we may also receive personal information about Candidates and Clients from colleagues and former employers.

5 - HOW WE WILL USE INFORMATION ABOUT YOU

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the assignments we are conducting.
  • Introducing you to our clients.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our recruitment processes.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to provide you with recruitment and work seeking services. We also need to process your personal information to decide whether to enter into a contract with you.

If you fail to provide personal information

If you fail to provide the necessary information (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references and you fail to provide the relevant details, we will not be able to proceed.

6 - HOW WE USE SENSITIVE PERSONAL INFORMATION

We will use your sensitive personal information in the following ways:

  • Use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process.
  • Use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

7 - INFORMATION ABOUT CRIMINAL CONVICTIONS

We do not envisage that we will process information about criminal convictions.

8 - AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

9 - DATA SHARING

Why might you share my personal information with third parties?

We will only share your personal information with the following third parties for the purposes of processing your application: our clients with your prior permission and our carefully selected IT provider. All our third-party service providers and other entities in the group may only process your personal data for specified purposes and in accordance with our instructions, must keep it secure, and may not use your personal data for their own purposes.

10 - DATA SECURITY

We have put in place appropriate security measures to prevent your personal information being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal information to employees, agents, contractors and other third parties who have a need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where legally required to do so.

11 - DATA RETENTION

How long will you use my information for?

We will retain your personal information for a period of 24 months after we have provided recruitment or work seeking services to you.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

12 - RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Andrew Bolton in writing.

13 - RIGHT TO WITHDRAW CONSENT

When you applied, you provided consent to us processing your personal information for the purposes of recruitment. You can withdraw your consent at any time. To withdraw your consent, please contact Andrew Bolton. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

14 - DATA PROTECTION OFFICER

We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.